UNDERSTANDING ELECTRONIC MAIL (email or e-mail):

ELECTRONIC MAIL (email or e-mail):

Definition: Email refers to the Service that allows a user to send and receive messages and other computer files/attachments between computers connected to the network. Because network covers the whole world, email enables the user to communicate worldwide.

Functions of Email:

Used to Send and receive text, image and sound.

Used to Read, write, save and print messages.

Used to communicate with other internet users throughout the world.

To create an email you need the following:

  • A computer.
  • An internet connection via an analogue modem (Ordinary phone line) or terminal adaptor (ISDN) or broadband or broadband modem (ADSL and cable).
  • Email software.
  • An account with ISP.
  • Then the email may created by clicking SIGN UP option answering the existing relevant questions.
  • The Internet Service Provider (ISP) will give the email account, a password and a mailbox

HOW TO USE ELECTRONIC MAIL:

  • Procedure for Web mail (web based mail):
  • Connect the computer to the internet and open a browser.
  • Navigate the web mail provider’s portal and enter user name and password.
  • All incoming mail will now visible and you can also compose and send mail, and download attachments to the computer.
  • When the whole activity is done, log out / sign out and close the connection

BENEFITS OF EMAIL OVER OTHER COMMUNICATION MEDIA:

  • Fast delivery of the messages and attachments to the receiver.
  • Facilitate to send the same message and attachments to the multiple destinations at a time.
  • It is available full time provided there is a connection of internet.
  • It is cheap; when internet connected, each email sent effectively free.
  • It improves computer and internet knowledge.
  • Email serves paper and printing costs.

LIMITATIONS OF EMAIL:

  • It is possible only to the people who have an access to the internet.
  • Viruses are easily spread via email attachments; the computer must be installed with updated antivirus to avoid it.
  • It has no guarantee; the email will be read only when the user logs on and checks the emails.
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